General Meeting

LA BOSCOC General Meeting - Tuesday, October 22, 9 AM to noon

Overview

The LA BOSCOC will hold a General Meeting of its full membership on October 22 from 9 AM to noon CST.

This meeting will be held via webinar.

Members will have the option to use their webcams during the webinar; however, webcams are not required to participate. There will be opportunities for members to participate via their keyboards and phones/microphones.

Note that all members are required to attend at least one General Meeting per year to remain in Good Standing. To determine whether your organization met this requirement by attending the April 2019 meeting, please refer to the LA BOSCOC Good Standing Committee and Attendance spreadsheet.

Details

Date, time, location

When: Tuesday, October 22, from 9 AM to noon CST

Where: webinar; CLICK HERE TO LOG IN, then follow the on-screen prompts to connect your audio

Who should attend: this meeting is open to the public; the LA BOSCOC strongly encourages at least one person from all homeless services organizations in Baton Rouge, Lake Charles, and Houma to attend

How do I register: there is no pre-registration; simply click the link above to access the webinar

Proposed agenda

A final agenda will be distributed in advance of the call to the LA BOSCOC email list.

Items on the proposed agenda include:

  • FEATURED TRAINING: a presentation from Louisiana Trans Advocates about more effectively serving people who are LGBTQ+; Q&A to follow

  • The CoC Program NOFA: awards, project application strengths and areas for growth

  • Coordinated Entry and Diversion: what’s working, what isn’t, where we go from here

  • Policy Changes: what’s changed in the last six months with our Written Standards, Coordinated Entry Policies and Procedures, and Homeless Emergency Plan

  • Technical Assistance: what topics should we aim for 2020?

  • Monitoring and Technical Assistance Process: what LHC plans for 2020

Questions, comments, agenda items?

If you have a question, a comment, or would like to submit an item for the agenda, please contact Gordon Levine, Continuum of Care Manager, at glevine@lhc.la.gov or 225-242-1388.

LA BOSCOC General Meeting Outcomes - April 1, 2019

Overview

The general membership of the LA BOSCOC met in person in Baton Rouge on April 1, 2019.

Attendance

VOTING ATTENDANCE [LISTED AS ORGANIZATION ONLY]

  • Alexandria Veterans Administration Medical Center

  • Amerihealth Caritas

  • Calcasieu Parish Police Jury

  • Calcasieu Parish School Board

  • Capital Area Alliance for the Homeless

  • Capital Area United Way

  • Catholic Charities of Southwest Louisiana

  • Empower 225

  • Education and Treatment Center (ETC)

  • HIV/AIDS Alliance for Region Two (HAART)

  • Healthy Blue

  • Joseph Homes

  • Liberty Dwelling

  • Laurant-Lewis Consultancy

  • Louisiana Coalition Against Domestic Violence

  • Louisiana Department of Education

  • Louisiana Housing Corporation

  • Maison des Ami

  • O’Brien House

  • Options Villa

  • Our Lady of the Lake

  • Particular Council of St. Vincent de Paul of Baton Rouge, the

  • Salvation Army of Baton Rouge

  • Start Corporation

  • St. Bernard Battered Women’s Place

  • South Central Louisiana Human Services Association

  • Southwest Louisiana Law Center

  • Terrebonne Parish Consolidated Government

  • United Way of SWLA

  • Veterans Administration

  • Youth Oasis

Governance Charter v4.0

The general membership voted unanimously to approve the LA BOSCOC Governance Charter v4.0. Significant changes include:

  • Clarifies and provides additional structure for LA BOSCOC voting;

  • Added several sidebars to answer common questions in plain language (e.g. “Who Actually Belongs to the CoC?”);

  • Requires each Regional Subcommittee to develop a street outreach plan;

  • Explicitly clarifies the authority of each of the CoC’s governing authorities (the general membership, the committees, and the Board); broadly:

    • General membership: approves the Governance Charter, which defines the powers of the committees and the Board;

    • Committees: complete tasks specified in the Governance Charter; review and approve policies to recommend to the Board for final approval;

    • Board: complete tasks specified in the Governance Charter; provide final approval for policies recommended by the committees;

  • Board Chair and Board Vice Chair are now elected from the Board’s membership.

The full text document can be found here: https://laboscoc.org/policies-and-procedures

LA BOSCOC Board Outcomes - 12/19/18

Overview

The Board met by phone to discuss several issues related to the LA BOSCOC governance structure and to funding in 2019.

Attendance

Voting Attendance [listed as Name, Organization (Seat) (Role, if any)]

  • Winona Connor, Louisiana Housing Corporation (Louisiana Housing Corporation) (Chair)

  • Michell Brown, Louisiana Department of Health (Louisiana Department of Health) (Vice Chair)

  • Eric Gammons, Capital Area Alliance for the Homeless (HMIS Lead)

  • Antiqua Hunter, Louisiana Department of Education (Louisiana Department of Education)

  • Addie Duval, Start Corporation (Baton Rouge Region)

  • Brooke Guidry, Start Corporation (Houma Region)

  • Tarek Polite, Calcasieu Parish Police Jury (Lake Charles Region)

  • Gail Gowland, St. Bernard Battered Women’s Program (Plaquemines/St. Bernard Region)

Non-Voting Attendance (listed as Name, Organization, (Role, if any)]

  • Gay Owens, Louisiana Housing Corporation (Recording Secretary)

  • Gordon Levine, Louisiana Housing Corporation (Continuum of Care Manager)

HMIS NOFA

HUD recently released a Homeless Management System (HMIS) Capacity Building Notice of Funding Availability (NOFA): https://www.hudexchange.info/news/hmis-capacity-building-project-nofa/

This NOFA will provide one-time funding to CoCs to improve their HMIS capacity and/or to consolidate their HMIS operations with other CoCs. This funding is specifically targeted to CoCs that HUD identified as having HMIS systems in need of improvement (and at CoCs they intend to consolidate with).

The Louisiana Housing Corporation, as the Collaborative Applicant for the LA BOSCOC, intends to apply for funding under this NOFA to consolidate its HMIS operations with the Monroe and Alexandria CoCs, both of which HUD identified as target CoCs for this funding.

If funding is received, the Louisiana Housing Corporation will become the HMIS Lead for the Monroe and Alexandria CoCs as well as the LA BOSCOC, and the Monroe and Alexandria CoCs will begin HMIS operations under the LA BOSCOC’s existing structure. The Louisiana Housing Corporation also intends to use some funding provided under this grant to improve its existing structure, including via technical assistance and system work in ServicePoint.

As part of the submission process for this NOFA, the CoC General Membership will need to approve the consolidation. Look for that vote to be held via email in early January 2019.

Possible CoC Mergers

The LA BOSCOC continues to pursue mergers with other interested CoCs in Louisiana. While the LA BOSCOC has nothing to announce at this time, it is optimistic that it will merge with another CoC in 2019, much as it did with the Houma CoC in 2018, the Baton Rouge CoC in 2016, and the Southwest CoC (Lake Charles) in 2015.

If another CoC decides it would like to merge with the LA BOSCOC, the CoC General Membership will need to approve the merger. The LA BOSCOC expects that if a merger will occur in 2019, the vote will be held via email in the first quarter of 2019.

Coordinated Entry Funding Through the 2019 CoC Program NOFA

Under the Funding Year 2019 Continuum of Care Program Notice of Funding Availability (FY 2019 CoC Program NOFA), which the LA BOSCOC expects HUD to release in mid-2019, the LA BOSCOC anticipates receiving approximately $1.05 million in new funding.

As in 2018, the LA BOSCOC expects to prioritize this funding by Region based on their level of need (i.e. Point in Time Count data), with each Region receiving priority for, at minimum, $150,000. Priority funding will be available to each Region’s high-scoring new projects first. Any funding not claimed by high-scoring new projects will then be awarded to projects irrespective of their Region.

For the FY 2019 CoC Program NOFA, for those Regions that do not currently have a CoC Program-funded Coordinated Entry project, the LA BOSCOC will instead guarantee $150,000 to those Regions exclusively to fund a new Coordinated Entry Access Point in each Region. (This amount will replace the $150,000 that is competitively available.)

This applies to the following Regions: Houma, Natchitoches/Sabine, and Plaquemines/St. Bernard.

In early 2019, the Louisiana Housing Corporation will issue a Request for Proposals (RFP) to identify one organization in each Region that will receive these funds and operate the new Coordinated Entry Access Point. Selected organizations will be eligible to receive Coordinated Entry funds as sub-recipients of a new Coordinated Entry project that the Louisiana Housing Corporation will submit under the FY 2019 CoC Program NOFA.

The Board voted unanimously to proceed with this plan.

Additional Coordinated Entry Funding Discussions

Several members of the Board have created a working group to explore dedicating additional funding from the FY 2019 CoC Program NOFA to expanding Coordinated Entry operations across the LA BOSCOC, including a dedicated call-in number for Coordinated Entry.

CoC Board Officer Structure

Currently, the Board Chair is always the executive director of the Louisiana Housing Authority, and the Board Vice Chair is chosen by the Chair.

The Board discussed changing the above structure to a structure whereby the Board would elect its Chair and Vice Chair.

In a straw poll, the Board voted unanimously in favor of switching to an election-based structure.

As the Board officer structure is written into the LA BOSCOC Governance Charter, the CoC Manager will propose amending the Governance Charter to change the Board officer structure at the next meeting of the CoC General Membership.

Upcoming CoC General Membership Meeting

The LA BOSCOC will likely host its next CoC General Membership meeting on April 1, 2019, in Baton Rouge. Mark your calendars! More details as the date approaches.

LA BOSCOC Board Outcomes: 10/17/18

Overview

The Board voted by email on 10/17/18 to propose several new meeting structure options to the CoC full membership. The Board also recommended releasing data from the LA BOSCOC Monthly Report privately to each individual organization for preparatory purposes before releasing the LA BOSCOC Monthly Report and its data publicly at a future time to be determined.

Voting Attendance

  • Michell Brown, Louisiana Department of Health (Vice Chair)

  • Addie Duval, Baton Rouge

  • Antiqua Hunter, Louisiana Department of Education

  • Brooke Guidry, Houma

  • Eric Gammons, HMIS Lead

  • Mitzi Harris, Natchitoches/Sabine

  • Tarek Polite, Lake Charles

Propose New Meeting Structure

The LA BOSCOC voted 7-0 to propose that the CoC full membership consider revising the LA BOSCOC Governance Charter to alter its schedule of CoC full membership meetings.

The Collaborative Applicant will call a vote of the CoC full membership via email to consider the schedules detailed below. The vote will use the Alternative Voting system described here (sometimes described as “Instant Run-Off” or “Ranked Choice” voting): https://www.electoral-reform.org.uk/voting-systems/types-of-voting-system/alternative-vote/

Option #1: Keep the current structure

  • Meetings of the CoC full membership will be held quarterly;

  • Some meetings will be held in person, rotating equitably between CoC Regions; others will be held by webinar;

  • Meetings will have no specific Regional component;

  • Good Standing: members must attend 3 of the most recent 4 meetings of the CoC full membership.

Option #2: Current Practice + Regional Breakout Sessions

  • Meetings of the CoC full membership will be held quarterly;

  • Some meetings will be held in person, rotating equitably between CoC Regions; others will be held by webinar;

  • In-person meetings will included Regional Breakout Sessions wherein each Region’s constituency can separate out and discuss local issues;

  • Good Standing: members must attend 3 of the most recent 4 meetings of the CoC full membership.

Option #3: Fewer CoC Full Membership Meetings + New Quarterly Regional Meetings

  • Meetings of the CoC full membership will be held twice annually;

    • One will be scheduled, if possible, before/during/after an event that CoC members are already likely to be attending (e.g. the statewide homelessness conference);

    • One will be scheduled, if possible, by webinar;

  • The CoC will create subcommittees for each CoC Region, and each subcommittee will be required to meet quarterly;

    • Each subcommittee will have specific responsibilities related to coordinating, at minimum, street outreach and the PIT Count;

    • Each subcommittee will be chaired by the Board representative from each Region;

  • Good Standing:

    • Must attend at least one meeting of the CoC full membership;

    • Must attend at least two meetings of a Regional subcommittee.

LA BOSCOC Monthly Report

The Collaborative Applicant has developed the LA BOSCOC Monthly Report: a mechanism for reporting on vital statistics for all CoC Program and ESG projects in HMIS, including participant intake/exit and bed utilization rates, for each month and for the year as a whole.

The Collaborative Applicant intends to compile and release this data publicly on a monthly basis.

However, at the Board’s suggestion, the Collaborative Applicant will begin releasing data privately to each organization in question to acclimate each organization to its data. The Collaborative Applicant will continue releasing data privately until it is satisfied that organizations have reached an acceptable level of comfort and familiarity with their data, at which point the Collaborative Applicant will, at its discretion, begin releasing the LA BOSCOC Monthly Report publicly.

LA BOSCOC General Meeting (Webinar): October 9

Overview

The next LA BOSCOC General Meeting will held on October 9 from 10 AM to noon CST. As part of our ongoing efforts to make LA BOSCOC meetings more accessible across the CoC's geography, this General Meeting will, for the first time, be held as a webinar.

Members will not be requested to use webcameras during this webinar. There will be opportunities for members to submit questions/comments and participate in discussions via their keyboards or their microphones/headsets/telephones.

As with all General Meetings, this General Meeting will count toward your organization's Good Standing requirements.

Details

  • Who: Open to the public; organizations in the LA BOSCOC that are/wish to be funded by the CoC Program or ESG must attend 3 out of 4 quarterly General Meetings per year
     
  • When: Tuesday, October 9, from 10 AM to noon CST
     
  • Where: Webinar: log in here, then follow the prompts on screen to connect your audio: https://louisianahousingcorp.globalmeet.com/LouisianaHousingAuthority
     
  • How do I Register?: There is no registration process; just open the link during the LA BOSCOC General Meeting to attend!
     
  • How do I Get Good Standing Credit for Attending?: The Continuum of Care Manager will call roll during the webinar.

Proposed Agenda

A final agenda will be distributed in advance of the call to the LA BOSCOC email list.

Items on the proposed agenda include:

  • CoC Program NOFA: what we learned, what we hope to do next year, overview of project application scoring and ranking
     
  • Roadmap for 2018-19: the CoC's priorities for the next 12 months (member participation very much encouraged!)
     
  • Coordinated Entry: what's working, what isn't, and plans to improve the Coordinated Entry System

Questions, Comments, Suggestions?

If you have a question/comment or would like to submit an item for the agenda, please contact Gordon Levine, Continuum of Care Manager, at glevine@lhc.la.gov or 225-242-1388.