Overview
The Board voted by email on 10/17/18 to propose several new meeting structure options to the CoC full membership. The Board also recommended releasing data from the LA BOSCOC Monthly Report privately to each individual organization for preparatory purposes before releasing the LA BOSCOC Monthly Report and its data publicly at a future time to be determined.
Voting Attendance
Michell Brown, Louisiana Department of Health (Vice Chair)
Addie Duval, Baton Rouge
Antiqua Hunter, Louisiana Department of Education
Brooke Guidry, Houma
Eric Gammons, HMIS Lead
Mitzi Harris, Natchitoches/Sabine
Tarek Polite, Lake Charles
Propose New Meeting Structure
The LA BOSCOC voted 7-0 to propose that the CoC full membership consider revising the LA BOSCOC Governance Charter to alter its schedule of CoC full membership meetings.
The Collaborative Applicant will call a vote of the CoC full membership via email to consider the schedules detailed below. The vote will use the Alternative Voting system described here (sometimes described as “Instant Run-Off” or “Ranked Choice” voting): https://www.electoral-reform.org.uk/voting-systems/types-of-voting-system/alternative-vote/
Option #1: Keep the current structure
Meetings of the CoC full membership will be held quarterly;
Some meetings will be held in person, rotating equitably between CoC Regions; others will be held by webinar;
Meetings will have no specific Regional component;
Good Standing: members must attend 3 of the most recent 4 meetings of the CoC full membership.
Option #2: Current Practice + Regional Breakout Sessions
Meetings of the CoC full membership will be held quarterly;
Some meetings will be held in person, rotating equitably between CoC Regions; others will be held by webinar;
In-person meetings will included Regional Breakout Sessions wherein each Region’s constituency can separate out and discuss local issues;
Good Standing: members must attend 3 of the most recent 4 meetings of the CoC full membership.
Option #3: Fewer CoC Full Membership Meetings + New Quarterly Regional Meetings
Meetings of the CoC full membership will be held twice annually;
One will be scheduled, if possible, before/during/after an event that CoC members are already likely to be attending (e.g. the statewide homelessness conference);
One will be scheduled, if possible, by webinar;
The CoC will create subcommittees for each CoC Region, and each subcommittee will be required to meet quarterly;
Each subcommittee will have specific responsibilities related to coordinating, at minimum, street outreach and the PIT Count;
Each subcommittee will be chaired by the Board representative from each Region;
Good Standing:
Must attend at least one meeting of the CoC full membership;
Must attend at least two meetings of a Regional subcommittee.
LA BOSCOC Monthly Report
The Collaborative Applicant has developed the LA BOSCOC Monthly Report: a mechanism for reporting on vital statistics for all CoC Program and ESG projects in HMIS, including participant intake/exit and bed utilization rates, for each month and for the year as a whole.
The Collaborative Applicant intends to compile and release this data publicly on a monthly basis.
However, at the Board’s suggestion, the Collaborative Applicant will begin releasing data privately to each organization in question to acclimate each organization to its data. The Collaborative Applicant will continue releasing data privately until it is satisfied that organizations have reached an acceptable level of comfort and familiarity with their data, at which point the Collaborative Applicant will, at its discretion, begin releasing the LA BOSCOC Monthly Report publicly.