What is the LA BOSCOC?

 

The LA BOSCOC is a self-governing collaborative. Members come together to share best practices, expand their referral networks, and collaboratively develop policies and procedures to guide how people experiencing homelessness are served in their communities.

Who can be a member?

Any agency or person can be a member if they live or operate in the LA BOSCOC's geography. There are no dues or fees; every member is a voluntary participant in the fight to end homelessness in Louisiana.

Funding Opportunities

The LA BOSCOC funds housing and supportive services for people experiencing homelessness through HUD's Continuum of Care Program. It also certifies its members to apply for other related funding, like the Emergency Solutions Grant (ESG). Click here for more information.

Good Standing

The following CoC member organizations are considered to be in Good Standing.

Requirements

All organizations on this list currently meet all of the following criteria:

  • They have attended at least one of the most recent two semiannual LA BOSCOC General Meetings;

  • They are active members of at least one LA BOSCOC committee, subcommittee, working group, or the Board; and,

  • They participated in the most recent sheltered or unsheltered Point in Time (PIT) Count.

Benefits

Organizations on this list enjoy the following benefits:

  • They can be certified to apply for funding through the CoC Program, ESG, and many other funding sources;

  • They can vote as part of the LA BOSCOC general membership.

Organizations in Good Standing

The LA BOSCOC maintains a dynamic list of organizations in Good Standing with details about their attendance records and other Good Standing-related activities.

The LA BOSCOC Committee and Attendance List can be accessed by clicking this link.

Policies and Procedures

The LA BOSCOC creates forms, policies, and procedures that HUD requires certain projects to use. Those projects include those funded by the Continuum of Care (CoC) Program, the Emergency Solutions Grant (ESG) Program, and certain other projects funded by HUD, SAMHSA, the Veteran's Administration, or the Louisiana Housing Corporation.

Governance Documents

Governance Charter (v4.0)
Defines the basic aspects and functions of the CoC, including its geography and governance structure. (Click here for a searchable PDF of the Governance Charter.)

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Regional Board Seat Election Process
Defines how each Region elects its member to the CoC's Board of Directors.

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Youth Action Board Charter
Defines the powers, responsibilities, and scope of the CoC's Youth Action Board.

General POLICIES/FORMS

Written Standards (v2.0)
Effective 10/14/19
Community standards for delivering homeless housing and services; contains requirements for CoC Program and ESG projects

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HMIS Comparable Databases Policy
Requirements for HMIS comparable databases for victim services and legal services providers

Coordinated Entry

Coordinated Entry Policies and Procedures (v2.0)
Detailed outline of the CoC's Coordinated Entry System

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APR Submission Process
Guide for CoC Program projects that are required to submit Annual Performance Reports (APRs) to HUD

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Coordinated Entry Request for Referrals
Form submitted by any project to request referrals from Coordinated Entry

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Coordinated Entry Workflow
Guide to resolving (receiving, approving/rejecting, returning) a referral from Coordinated Entry in HMIS

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Coordinated Entry Access Point MOU
Memorandum of Understanding signed by all organizations that operate Access Points (stationary and/or outreach teams)

Forms and Tools

The LA BOSCOC creates forms and tools to help projects more effectively serve people experiencing homelessness. Some of these tools may be required by certain funding streams; for more information, contact a given project’s program manager.

GENERAL


Forms and tools coming soon!

DOMESTIC VIOLENCE

De-Identified Referral for Prioritization Form - a brief form for domestic violence providers to ensure participants are properly enrolled in the Coordinated Entry System

Coordinated Entry

Diversion/Intervention Script - a sample script for Coordinated Entry Access Points performing Diversion and Intervention

HMIS Release of Information - a form documenting that participants have consented to having their information entered into the Homeless Management Information System (HMIS)

Committees, Subcommittees, and Working Groups

Overview

The LA BOSCOC has commissioned several committees (including subcommittees and working groups) to carry out its functions.

Committees are an important part of the LA BOSCOC's governance structure. While the Board is responsible for implementing new policies and procedures, committees are the primary mechanism for LA BOSCOC members to submit proposals to the Board. 

Each committee has a general area of oversight; many committees also have specific responsibilities outlined in the LA BOSCOC Governance Charter.

Benefits of committee membership

There are two main benefits to joining a committee:

  • Committee members play a significant role in the LA BOSCOC's direction; if you have a policy or procedure you'd like to change or implement, you should join a committee!

  • To be considered in Good Standing, member organizations must have at least one staff person serve on at least one committee (or the Board). Only organizations in Good Standing can be certified by the LA BOSCOC to apply for CoC Program funds, ESG funds, and several other funding sources. For more information, please refer to the LA BOSCOC Governance Charter.

How to join a committee

All committees are open enrollment; any individual member, or any member organization's staff person, can join any committee at any time. (Exception: members of the Project Scoring Committee are appointed by the Board.)

To join a committee, simply email its Committee Chair (see below for a list), copying the Continuum of Care Manager at glevine@lhc.la.gov, and let them know which committee you'd like to join. 

List of committees and Committee Chairs

Last updated October 16, 2018. For more information about many of these committees, please refer to the LA BOSCOC Governance Charter.

Coordinated entry Committee

  • Chair: Laura Martinez at Start Corporation | laura.martinez@startcorp.org

  • Oversees the Coordinated Entry System, which is responsible for how people experiencing homelessness are prioritized for and referred to housing and services

HMIS Committee

  • Chair: Clay Boykin at the Louisiana Housign Corporation | cboykin@lhc.la.gov

  • Oversees the Homeless Management Information System (HMIS), the statewide database for information about people experiencing homelessness

Membership and Rules Committee

  • Chair: Randy Nichols at Capital Area Alliance for the Homeless | rknichols@homelessinbr.org

  • Oversees policies and procedures for the CoC, including how the CoC votes and its membership criteria; also reviews all ethical issues

Written Standards committee

  • Chair: Addie Duval at Start Corporation | addie@startcorp.org

  • Oversees written standards for providing housing and services to people experiencing homelessness, including through the CoC Program and ESG

Youth Working Group

  • Chair: Tekoah Boatner at Youth Oasis | tboatner@youthoasis.org

  • Oversees delivery of housing and supportive services for youth experiencing homelessness

Domestic Violence Working Group

  • Chair: Delma Porter at Southwest Louisiana Law Center | dporter@swla-law-center.com

  • Oversees delivery of housing and supportive services for people fleeing domestic violence

Veterans Working Group

  • Chair: TBD; for more information, email Gordon Levine | glevine@lhc.la.gov

  • Oversees delivery of housing and supportive services for veterans experiencing homelessness

Substance abuse Working Group

  • Chair: Twanda Lewis at Laurent-Lewis Consultancy | twanda.lewis@gmail.com

  • Oversees delivery of housing and supportive services for people experiencing homelessness who live with substance abuse disorders

YOUTH Action Board

  • Co-Chairs: information not published; to join, or for more information, email Gordon Levine | glevine@lhc.la.gov

  • Provides youth input into CoC operations; committee is composed exclusively of youth aged 24 or under with lived experience of homelessness

Monitoring

Overview

The LA BOSCOC is required to monitor each CoC Program-funded project at least once annually.

Generally, the LA BOSCOC tries to monitor each CoC Program recipient once annually, monitoring all of their CoC Program-funded projects during the same session. Whenever possible, the LA BOSCOC attempts to jointly monitor shared recipients with other, similar Louisiana Housing Corporation funding sources to reduce the monitoring burden for each recipient.

The projected monitoring schedule for calendar year 2019 can be found here.

At least 30 days in advance of the monitoring date, the LA BOSCOC will send each recipient a monitoring letter and a copy of that recipient’s Monitoring Tool. The Monitoring Tool is composed of several different documents (“sections”): one for each project based on its project type, plus the General Section and the Financial Section.

You can find sample versions of the monitoring letter and the different Monitoring Tool sections below.