LA BOSCOC General Meeting Outcomes - April 1, 2019

Overview

The general membership of the LA BOSCOC met in person in Baton Rouge on April 1, 2019.

Attendance

VOTING ATTENDANCE [LISTED AS ORGANIZATION ONLY]

• Alexandria Veterans Administration Medical Center

• Amerihealth Caritas

• Calcasieu Parish Police Jury

• Calcasieu Parish School Board

• Capital Area Alliance for the Homeless

• Capital Area United Way

• Catholic Charities of Southwest Louisiana

• Empower 225

• Education and Treatment Center (ETC)

• HIV/AIDS Alliance for Region Two (HAART)

• Healthy Blue

• Joseph Homes

• Liberty Dwelling

• Laurant-Lewis Consultancy

• Louisiana Coalition Against Domestic Violence

• Louisiana Department of Education

• Louisiana Housing Corporation

• Maison des Ami

• O’Brien House

• Options Villa

• Our Lady of the Lake

• Particular Council of St. Vincent de Paul of Baton Rouge, the

• Salvation Army of Baton Rouge

• Start Corporation

• St. Bernard Battered Women’s Place

• South Central Louisiana Human Services Association

• Southwest Louisiana Law Center

• Terrebonne Parish Consolidated Government

• United Way of SWLA

• Veterans Administration

• Youth Oasis

Governance Charter v4.0

The general membership voted unanimously to approve the LA BOSCOC Governance Charter v4.0. Significant changes include:

• Clarifies and provides additional structure for LA BOSCOC voting;

• Added several sidebars to answer common questions in plain language (e.g. “Who Actually Belongs to the CoC?”);

• Requires each Regional Subcommittee to develop a street outreach plan;

• Explicitly clarifies the authority of each of the CoC’s governing authorities (the general membership, the committees, and the Board); broadly:

  • General membership: approves the Governance Charter, which defines the powers of the committees and the Board;

  • Committees: complete tasks specified in the Governance Charter; review and approve policies to recommend to the Board for final approval;

  • Board: complete tasks specified in the Governance Charter; provide final approval for policies recommended by the committees;

• Board Chair and Board Vice Chair are now elected from the Board’s membership.

The full text document can be found here: https://laboscoc.org/policies-and-procedures

LA BOSCOC Governance Charter v3.6 Released

Overview

The CoC full membership voted by email between October 17, 2018 and October 31, 2018 to amend the LA BOSCOC Governance Charter to match the details listed here under Option #3: Fewer CoC Full Membership Meetings + New Quarterly Regional Meetings: https://laboscoc.org/new-blog/2018/10/18/la-boscoc-board-outcomes-101818

The vote was cast using the Alternate Voting system described here: https://www.electoral-reform.org.uk/voting-systems/types-of-voting-system/alternative-vote/

71% of CoC members in Good Standing (20 out of 28) cast ballots. More than 50% of those ballots ranked Option #3 as their First Preference, meaning that Option #3 was selected without a second round of preference-ranking. The full vote broke down as follows:

Outcomes

Please review the LA BOSCOC Governance Charter v3.6 for the full list of changes.

A general overview of changes is as follows:

• Two meetings of the CoC full membership per year. One will be held in person; one will be held by webinar. (The 2019 in-person meeting will likely be held directly before the April 2019 Statewide Homelessness Conference.)

• Each Region now has a Regional Subcommittee (e.g. the Lake Charles Subcommittee, Natchitoches/Sabine Subcommittee). Each Regional Subcommittee is chaired by that Region’s Board member.

• Good Standing requires each member to belong to at least one Regional Subcommittee. More details on subcommittee registration will be forthcoming soon.

• Good Standing requires members to attend at least 1 meeting of the full membership each year. Reduced from 3.

• Good Standing requires members to attend at least 2 meetings of their Regional Subcommittee each year.

• Regional Subcommittees are required to meet on a quarterly basis.

• Regional Subcommittees are required by the Charter to develop a written regional outreach plan and to coordinate that Region’s PIT Count.

Documents

The LA BOSCOC Governance Charter v3.6 can be found here.

LA BOSCOC Governance Charter Updated

Overview

The LA BOSCOC Governance Charter has been updated to version 3.4. You can download a copy here.

Changelog

Created the Regional Applicants Section

• Each Region can elect a Regional Applicant to apply to funding sources that require a limited number of applications from each Region (for example: ESG, PATH);

Created the Letter of Certification Section

• Specifies when (and for what reason) organizations can request a Letter of Certification to apply for various funding sources;
• Specifies when (and for what reasons) organizations can request a waiver from the Good Standing requirement (organizations cannot receive a Letter of Certification if they are not in Good Standing).

Empowered the Board of Directors to create additional Good Standing requirements

• The Board can now create additional Good Standing requirements without needing to amend the LA BOSCOC Governance Charter