Meetings

LA BOSCOC General Meeting - Tuesday, October 22, 9 AM to noon

Overview

The LA BOSCOC will hold a General Meeting of its full membership on October 22 from 9 AM to noon CST.

This meeting will be held via webinar.

Members will have the option to use their webcams during the webinar; however, webcams are not required to participate. There will be opportunities for members to participate via their keyboards and phones/microphones.

Note that all members are required to attend at least one General Meeting per year to remain in Good Standing. To determine whether your organization met this requirement by attending the April 2019 meeting, please refer to the LA BOSCOC Good Standing Committee and Attendance spreadsheet.

Details

Date, time, location

When: Tuesday, October 22, from 9 AM to noon CST

Where: webinar; CLICK HERE TO LOG IN, then follow the on-screen prompts to connect your audio

Who should attend: this meeting is open to the public; the LA BOSCOC strongly encourages at least one person from all homeless services organizations in Baton Rouge, Lake Charles, and Houma to attend

How do I register: there is no pre-registration; simply click the link above to access the webinar

Proposed agenda

A final agenda will be distributed in advance of the call to the LA BOSCOC email list.

Items on the proposed agenda include:

  • FEATURED TRAINING: a presentation from Louisiana Trans Advocates about more effectively serving people who are LGBTQ+; Q&A to follow

  • The CoC Program NOFA: awards, project application strengths and areas for growth

  • Coordinated Entry and Diversion: what’s working, what isn’t, where we go from here

  • Policy Changes: what’s changed in the last six months with our Written Standards, Coordinated Entry Policies and Procedures, and Homeless Emergency Plan

  • Technical Assistance: what topics should we aim for 2020?

  • Monitoring and Technical Assistance Process: what LHC plans for 2020

Questions, comments, agenda items?

If you have a question, a comment, or would like to submit an item for the agenda, please contact Gordon Levine, Continuum of Care Manager, at glevine@lhc.la.gov or 225-242-1388.

LA BOSCOC General Meeting Outcomes - April 1, 2019

Overview

The general membership of the LA BOSCOC met in person in Baton Rouge on April 1, 2019.

Attendance

VOTING ATTENDANCE [LISTED AS ORGANIZATION ONLY]

  • Alexandria Veterans Administration Medical Center

  • Amerihealth Caritas

  • Calcasieu Parish Police Jury

  • Calcasieu Parish School Board

  • Capital Area Alliance for the Homeless

  • Capital Area United Way

  • Catholic Charities of Southwest Louisiana

  • Empower 225

  • Education and Treatment Center (ETC)

  • HIV/AIDS Alliance for Region Two (HAART)

  • Healthy Blue

  • Joseph Homes

  • Liberty Dwelling

  • Laurant-Lewis Consultancy

  • Louisiana Coalition Against Domestic Violence

  • Louisiana Department of Education

  • Louisiana Housing Corporation

  • Maison des Ami

  • O’Brien House

  • Options Villa

  • Our Lady of the Lake

  • Particular Council of St. Vincent de Paul of Baton Rouge, the

  • Salvation Army of Baton Rouge

  • Start Corporation

  • St. Bernard Battered Women’s Place

  • South Central Louisiana Human Services Association

  • Southwest Louisiana Law Center

  • Terrebonne Parish Consolidated Government

  • United Way of SWLA

  • Veterans Administration

  • Youth Oasis

Governance Charter v4.0

The general membership voted unanimously to approve the LA BOSCOC Governance Charter v4.0. Significant changes include:

  • Clarifies and provides additional structure for LA BOSCOC voting;

  • Added several sidebars to answer common questions in plain language (e.g. “Who Actually Belongs to the CoC?”);

  • Requires each Regional Subcommittee to develop a street outreach plan;

  • Explicitly clarifies the authority of each of the CoC’s governing authorities (the general membership, the committees, and the Board); broadly:

    • General membership: approves the Governance Charter, which defines the powers of the committees and the Board;

    • Committees: complete tasks specified in the Governance Charter; review and approve policies to recommend to the Board for final approval;

    • Board: complete tasks specified in the Governance Charter; provide final approval for policies recommended by the committees;

  • Board Chair and Board Vice Chair are now elected from the Board’s membership.

The full text document can be found here: https://laboscoc.org/policies-and-procedures

LA BOSCOC Governance Charter v3.6 Released

Overview

The CoC full membership voted by email between October 17, 2018 and October 31, 2018 to amend the LA BOSCOC Governance Charter to match the details listed here under Option #3: Fewer CoC Full Membership Meetings + New Quarterly Regional Meetings: https://laboscoc.org/new-blog/2018/10/18/la-boscoc-board-outcomes-101818

The vote was cast using the Alternate Voting system described here: https://www.electoral-reform.org.uk/voting-systems/types-of-voting-system/alternative-vote/

71% of CoC members in Good Standing (20 out of 28) cast ballots. More than 50% of those ballots ranked Option #3 as their First Preference, meaning that Option #3 was selected without a second round of preference-ranking. The full vote broke down as follows:

Governance Charter Update Votes 10-30-18.png

Outcomes

Please review the LA BOSCOC Governance Charter v3.6 for the full list of changes.

A general overview of changes is as follows:

  • Two meetings of the CoC full membership per year. One will be held in person; one will be held by webinar. (The 2019 in-person meeting will likely be held directly before the April 2019 Statewide Homelessness Conference.)

  • Each Region now has a Regional Subcommittee (e.g. the Lake Charles Subcommittee, Natchitoches/Sabine Subcommittee). Each Regional Subcommittee is chaired by that Region’s Board member.

  • Good Standing requires each member to belong to at least one Regional Subcommittee. More details on subcommittee registration will be forthcoming soon.

  • Good Standing requires members to attend at least 1 meeting of the full membership each year. Reduced from 3.

  • Good Standing requires members to attend at least 2 meetings of their Regional Subcommittee each year.

  • Regional Subcommittees are required to meet on a quarterly basis.

  • Regional Subcommittees are required by the Charter to develop a written regional outreach plan and to coordinate that Region’s PIT Count.

Documents

The LA BOSCOC Governance Charter v3.6 can be found here.

General Meeting Recap: 10/9/18

Overview

The LA BOSCOC’s last General Meeting for 2018 was held on Tuesday, October 9. 75 people were in attendance representing more than 50 organizations.

Attendance

75 people attended the meeting from more than 50 organizations.

Due to a technical glitch, meeting attendance was not saved or tabulated by CoC Staff. Therefore, for the purposes of meeting Good Standing requirements, all organizations in the LA BOSCOC are considered to have attended this meeting. Thank you for your understanding as CoC staff work to deliver meetings via alternative platforms!

Highlights

National Hunger and Homelessness Awareness Week (NHHAW)

In recognition of NHHAW, CoC members will be hosting breakfast in Baton Rouge on November 16 to raise community awareness of hunger and homelessness, to create an opportunity for stakeholders to ‘break bread’ with people in need, and to generate funds for local organizations working to ease hunger and end homelessness.

The event will be hosted by St. Vincent de Paul of Baton Rouge (SVDP) and proceeds will benefit SVDP and It Takes a Village.

More details forthcoming as the date approaches.

Point in Time (PIT) Count

The January 2019 PIT Count is coming sooner than we think!

This year’s PIT Count will be similar to previous years in most respects. The CoC will also be targeting 1-2 rural communities for an intensive look at rural PIT Count best practices.

Each Region will be conducting its own PIT Count. By default, each Region’s PIT Captain is its elected Board member, although Board members may designate another person to serve in their place. (PIT Captain designations are due October 17.)

More details as the PIT Count approaches.

State Emergency Solutions Grant

Awards for the 2018 NOFA should be distributed by November 2018.

Coordinated Entry

Coordinated Entry has been fully implemented for nearly a year. In October and November 2018, the Coordinated Entry Committee will be working with CoC staff to revise the Coordinated Entry Policies and Procedures.

HMIS

HMIS training for PATH providers will be available via webinar on October 16, 17, and 23.

RHY uploads are due December 31.

System administrator training for HMIS administrators is coming soon (date TBD) in Baton Rouge.

FY 2018 CoC Program NOFA Review

Please refer to the PowerPoint Presentation used during the webinar.

Annual CoC Priorities

Please refer to the Board Outcomes 10/5/18 post: https://laboscoc.org/new-blog/2018/10/5/la-boscoc-board-outcomes-10518

LA BOSCOC General Meeting (Webinar): October 9

Overview

The next LA BOSCOC General Meeting will held on October 9 from 10 AM to noon CST. As part of our ongoing efforts to make LA BOSCOC meetings more accessible across the CoC's geography, this General Meeting will, for the first time, be held as a webinar.

Members will not be requested to use webcameras during this webinar. There will be opportunities for members to submit questions/comments and participate in discussions via their keyboards or their microphones/headsets/telephones.

As with all General Meetings, this General Meeting will count toward your organization's Good Standing requirements.

Details

  • Who: Open to the public; organizations in the LA BOSCOC that are/wish to be funded by the CoC Program or ESG must attend 3 out of 4 quarterly General Meetings per year
     
  • When: Tuesday, October 9, from 10 AM to noon CST
     
  • Where: Webinar: log in here, then follow the prompts on screen to connect your audio: https://louisianahousingcorp.globalmeet.com/LouisianaHousingAuthority
     
  • How do I Register?: There is no registration process; just open the link during the LA BOSCOC General Meeting to attend!
     
  • How do I Get Good Standing Credit for Attending?: The Continuum of Care Manager will call roll during the webinar.

Proposed Agenda

A final agenda will be distributed in advance of the call to the LA BOSCOC email list.

Items on the proposed agenda include:

  • CoC Program NOFA: what we learned, what we hope to do next year, overview of project application scoring and ranking
     
  • Roadmap for 2018-19: the CoC's priorities for the next 12 months (member participation very much encouraged!)
     
  • Coordinated Entry: what's working, what isn't, and plans to improve the Coordinated Entry System

Questions, Comments, Suggestions?

If you have a question/comment or would like to submit an item for the agenda, please contact Gordon Levine, Continuum of Care Manager, at glevine@lhc.la.gov or 225-242-1388.